Services – CAPTOCOST.COM

Our goal is to maintain and manage your property to a standard that will maximize your investment. Our services include, but are not limited to, the following:

Perform detailed documentation of the interior and exterior including photos
Offer recommendations on repairs and cosmetic improvements that maximize monthly rent while providing good ROI.
Gather data on rental rates in the area and work with owners to determine the optimal rental rate. Rent research will vary but should include looking at the recently rented comparables according to size and type.
Discuss with owners the pros and cons of different policies such as accepting pets, etc.
Install a lock box

Prepare home for rent
- Coordinate cleaning the home to optimize its interior appeal
- Coordinate manicured landscaping to increase curb appeal
Create ads tailored to the property and advertising medium. Some of the mediums commonly used are:
- Paid and free rental listing websites
- Signs
- MLS
- Local listing sites
Work with other realtors and leasing agents to find a tenant
Field calls from prospects for questions and viewings
Meet prospective tenants for showings throughout the week and weekend.
Provide prospective tenants with rental applications that are legally compliant with fair housing laws
Collection applications with application fee

Perform a thorough background check to verify identity, income, employment, credit history, rental history, landlord references, public records, criminal history, and bankruptcy
Inform tenants who were turned down

Draw up leasing agreement
Confirm move in date with tenant
Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance
Ensure all agreements have been properly executed
Perform a detailed move-in inspection with the tenant and have them sign a report verifying the condition of the property prior to move-in.
Collect initial rent and security deposit

Filing relevant paperwork to initiate and complete an unlawful detainer action
Representing owner in court
Coordinating with law enforcement to remove tenant and tenants possessions from unit

Advise in the event of a legal dispute or litigation
Refer owner to a qualified attorney when necessary
Understand and abide by the latest local, state and federal legislation that applies to renting and maintaining rental properties.

Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
Send owner periodic reports on the condition of the property

Provide accounting property management services
Make payments on behalf of owner to vendors
Detailed documentation of expenses via invoices and receipts
Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form
Advise owner on relevant tax deductions related to their rental property
Provide easy-to-read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses

Oversee and coordinate repairs
Establish a preventative maintenance policy to identify and deal with repair needs
Provide a network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code.
Assign jobs to different parties (handymen and professional contractors) based on who will do the best job for the best price.
Maintain and monitor a 24-hour emergency repair hot-line
Larger renovation or rehab projects
- Provide recommendations on how the project can maximize rental income.
- Prepare preliminary cost estimates
- Get multiple independent bids for the work
- Oversee all work done

Inspect unit and fill out a report on the property’s condition when the client moves out
Provide tenants with a copy as well as estimated damages
Return the balance of the security deposit to the tenant
Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.
Clean unit and perform and needed repairs or upgrades
Re-key the locks
Put the property back on the market for rent